About the Marshall County Court Clerk
Angela Maldonado serves as the Marshall County Court Clerk. She is a Republican and has held the office since May 1, 2024. Laura Irlas is listed as First Deputy. The office is the record-keeping arm of the District Court, and it answers to the Oklahoma Court Administrator's Office and the Oklahoma Supreme Court rather than to county government.
The core job is steady and broad. The Court Clerk records, files, and keeps the permanent proceedings of the District Court, works with the civil, criminal, probate, juvenile, domestic relations, and small claims divisions, and maintains the appearance docket for each case filed. The office also keeps the word-for-word transcripts that court reporters file, and it collects fees for licenses and court costs that it deposits into the court fund.
The official county page for the office lists its staff, hours, duties, and a direct link to search court records.
The Marshall County Court Clerk page is the starting point for the office's contact details and record-search link.
The page confirms the phone line, mailing address, and the half-day schedule the counter keeps. Use the card below for the office's working details.
Marshall County Court Clerk
Clerk: Angela Maldonado
PO Box 58
Madill, OK 73446
580-795-3278
Hours: 8:30-12:00 and 12:30-5:00
What the Marshall County Court Clerk Handles
The Court Clerk touches almost every case that moves through the District Court. Filings come in, get stamped and indexed, and become part of a permanent file the public can later search. The office also runs the money side of the court, taking in filing fees, court costs, and license payments and routing them to the court fund.
The main duties the office carries include the following.
- Recording and filing pleadings, orders, and other documents in District Court cases.
- Keeping the permanent case files for civil, criminal, probate, juvenile, domestic relations, and small claims divisions.
- Maintaining the appearance docket that lists each filing and event in a case.
- Holding the word-for-word transcripts court reporters file after proceedings.
- Collecting fees for licenses and court costs and depositing them into the court fund.
- Issuing marriage licenses and accepting protective order and passport paperwork routed to the office.
Because the office reports to the state court system, its records and procedures follow Oklahoma court rules rather than county-government policy.
Court Clerk vs County Clerk in Marshall County
Marshall County has two clerks, and they are easy to confuse. The Court Clerk handles court cases, dockets, and marriage licenses. The County Clerk, a separate elected office, handles land records, deeds, county board minutes, and open-record copies. Sending a request to the wrong office is the most common reason a records search stalls.
The official county page for the second office explains its land-record and open-record duties.
The Marshall County County Clerk page covers Gloria Salazar's office and its recording functions.
The split is clean once you see it side by side. The table sorts common needs into the office that actually handles each one.
| Record or service | Court Clerk | County Clerk |
|---|---|---|
| District Court case files and dockets | Yes | No |
| Certified copies of court documents | Yes | No |
| Marriage licenses and protective orders | Yes | No |
| Deeds, mortgages, and land records | No | Yes |
| County board minutes and claims | No | Yes |
| Real-property judgment docket | No | Yes |
For deeds, lien releases, board records, and open-record copies, the Marshall County County Clerk is the right office. For anything tied to a court case, stay with the Court Clerk.
How to Request a Certified Copy
A certified copy is a document the clerk stamps and signs to prove it is a true copy of the court file. People need them for appeals, background matters, immigration, name changes, and other legal uses where a plain printout will not be accepted. The online docket is a finding tool, so a court-ready copy comes from the office itself.
These steps move a certified-copy request from search to pickup.
- Find the case number first, using the free court-record search before you contact the office.
- Call the Court Clerk at 580-795-3278 to confirm the document you need, the copy fee, and accepted payment.
- Submit the request in person or by mail to PO Box 58, Madill, OK 73446, with the case number, party names, and the documents you want.
- Pay the certification and per-page fee the office quotes for your file.
- Pick the copy up at the counter or have it mailed back once it is certified.
Note: Older files, sealed-status questions, and documents marked available only at the counter are handled in person, so call before traveling to Madill.
Marshall County Court Clerk Request Form Fields
A clean request saves a return trip. Whether you write the office, call, or fill out a counter slip, the same details let staff pull the right file quickly. A case number is the fastest path, but full party names work when you do not have one.
| Field | Required | Notes |
|---|---|---|
| Case Number | No | Best identifier; format is prefix-year-sequence, such as CF-2026-00018 or PB-2024-00029. |
| Party Names | Yes | Enter full names so staff can match the file when no case number is given. |
| Document Type | Yes | Name the specific filing, such as a decree, judgment, or marriage license. |
| Certified or Plain | Yes | State whether you need a certified copy or an uncertified printout. |
| Number of Copies | Yes | Per-page and certification fees depend on the count. |
| Requester Contact | Yes | Name, phone, and mailing address for return of mailed copies. |
If a statute makes a file confidential, the office may also ask for party status, identification, attorney authority, or a court order before it releases anything.
Marriage Licenses, Passports, and Court Costs
The Court Clerk is the front desk for several county services that residents often expect somewhere else. The county's service-routing page sends marriage licenses, passports, protective orders, traffic-ticket payments, and court-cost payments to this office. Marriage licenses in particular run through the Court Clerk in Oklahoma district courts, not the County Clerk.
The county "Where do I?" page lays out which counter handles each of these errands.
To apply for a marriage license, both applicants generally appear with government-issued proof of age and identity, complete the paperwork during office hours, and pay the required fee. Oklahoma reduces the standard license fee when applicants complete approved premarital counseling. The county fee page does not post a local marriage-license amount, so call the Court Clerk at 580-795-3278 to confirm the current figure and accepted payment before visiting.
Marshall County Court Clerk Fees
Court Clerk charges are set by Oklahoma court schedules rather than by the county. The official county fee page links Court Clerk fees through the state court system instead of listing dollar amounts locally, and case-specific costs appear as line items on each docket. For that reason, the office quotes the current rate for the document you need.
| Item | Amount |
|---|---|
| Plain copy per page | Set by the Court Clerk; confirm the current rate at the office |
| Certified copy | Confirmed via the Court Clerk and OSCN, not posted on the county fee page |
| Court costs and case fees | Itemized on each case docket through OSCN and ODCR |
| Marriage license | Confirm with the Court Clerk; reduced with approved premarital counseling |
| Probate filing | Posted through the Court Clerk and OSCN rather than the county fee page |
Do not confuse these with the County Clerk's posted rates. That separate office documents certified copies at $1 and copies at $1 per page for land and open records, but those figures apply to County Clerk documents, not Court Clerk court files.
Searching Marshall County Court Records
Most case lookups start online and free. The Court Clerk page links its public case search to On Demand Court Records, known as ODCR, and the office stands behind that data as the official keeper of each file. The statewide Oklahoma State Courts Network gives a second official route to the same Marshall County dockets.
The ODCR public court records site covers Marshall County District Court alongside most other Oklahoma district courts, and the OSCN docket search offers a parallel state-run lookup. Search by party name in "Last, First" order or by full case number, then open the case to read parties, counts, events, docket entries, and amounts owed. The full walkthrough lives in the guide to Marshall County court records.
Court costs and fines can also clear online. The OSCN e-Payments service accepts credit or debit payment for selected district court cases, but it needs a case, citation, or payment-plan number and only covers approved balances. When a payment or a record will not move online, the Court Clerk handles it by phone or at the counter.
Note: Online dockets are a convenience, not the certified record, so verify copies, seal status, and missing documents with the Court Clerk.
Marshall County Court Clerk Forms and Filings
The county posts general forms and notices that support a trip to the courthouse. While court-case forms follow state templates through the Court Clerk, the county forms page is a useful starting point for request and permit links and for current courthouse notices.
The Marshall County forms page collects the county's downloadable documents in one place.
Use it to check holiday closures before a counter visit and to confirm which office a form belongs to. A few resources cover most needs at the Court Clerk's window.
- The ODCR search link from the Court Clerk page for case lookups and warrant checks.
- The OSCN docket search for a second official view of Marshall County District Court cases.
- The county forms and notices page for closures, permits, and request links.
For paperwork tied to deeds or county board business, the County Clerk's own forms and the OAG deed affidavit apply instead, so confirm the office before you file.